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Protecting Business Data With IT Disaster Recovery

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Protecting Business Data With IT Disaster Recovery

Data flow through business processes such as VoIP, telephones and EDI for transmitting information is of the utmost importance, but can become compromised due to hardware failure, human error or hacking attacks.

IT disaster recovery is an ongoing process designed to support business continuity planning. This involves backups, recovery time objectives, test events and data encryption in order to protect it against theft.


Data backup is the practice of copying physical or virtual files to another location for protection against an accidental data loss event, such as hardware or software failure, data corruption or malicious hacking, floods hurricanes tornadoes earthquakes or fires. Backups provide businesses with an essential way of quickly recovering vital files after such events occur.

Data loss can have serious repercussions for businesses. For instance, should their inventory be lost due to fire, it could impact both customers and operations of the store itself. According to research from University of Texas, 94% of businesses that experience severe data loss do not reopen within two years and 51% close altogether; having a backup solution can save your business both financial loss and damage to its reputation.

An effective IT Disaster Recovery Management solution requires creating a backup strategy tailored to your business requirements, which should be determined through business impact analysis and capability evaluation. Once approved, this backup plan should be regularly tested to meet recovery time objectives and recovery point objectives.

Businesses looking to enhance the protection of their data may be tempted to turn to external storage solutions or cloud-based services, but these methods are not as secure as having an established IT Disaster Recovery plan in place. A cloud system could still be compromised during a power outage or hacker attacks; encryption provides additional layers of protection, rendering any prying eyes’ data meaningless to anyone without a key.

An IT Disaster Recovery plan should help to safeguard the data of any business against any type of catastrophe, whether physical or virtual. For example, should data become lost as the result of fire or IT disruption, you will be able to retrieve it from backup copies in order to continue operations after such incidents have taken place.

Recovery Time Objectives (RTO)

RTOs (Recovery Time Objectives) define how long you can tolerate key systems and data being offline, which forms part of the disaster recovery process and sets boundaries to help guide backup and recovery tools, procedures, and strategy. To create an appropriate RTO, begin by considering how downtime affects both business processes and customer experiences – for instance if your business relies heavily on accurate inventory systems then fast recovery times must ensure customers continue shopping with you.

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Once identified, identify which systems and data are absolutely critical to your company’s operations, goals and success. A business impact analysis (BIA) is an excellent way of doing this – determine the consequences of each process going down as well as acceptable downtime periods for each process. Once your RTOs have been determined, develop a recovery plan to meet them by including backup systems, team training programs and regular rehearsals of possible incidents.

Current business trends dictate that RTOs be kept to an absolute minimum, which can be challenging due to modern business’s 24×7 nature and increasing threats such as network hacking or ransomware attacks that can create downtime.

As RTOs decrease, so too must your disaster recovery plans. In addition to needing dedicated teams and extensive backup capabilities, lower RTOs often necessitate greater disaster preparation efforts as well as higher ongoing costs; it is therefore vitally important that these factors are balanced to achieve the ideal balance between RTO and cost efficiency.

Recovery Point Objectives (RPO)

Reducing RPO and RTO to their core principles is central to effective business continuity and disaster recovery (BCDR). Knowing these terms allows you to craft backup and recovery plans tailored specifically for your clients, such as how much time a business can tolerate being offline without impacting operations or customer data; also how often backups must be performed on various business-critical applications.

An average RPO for a small medical office could range from 6 hours due to patient volumes and compliance regulations requiring regular data backups, while it might only require 1 hour for large online retailers that need to manage customer transactions while upholding high customer satisfaction ratings.

To select an RPO suitable for your clients, it is crucial to identify and prioritize those aspects of their business that are most vital to them. This means identifying files and documents stored both online and on wireless devices like phones or laptop computers as well as physical copies or hard copies that require backing up – once identified it would be wise to schedule regular backups of this critical data so it can be restored swiftly in case of disaster.

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An RPO you set for clients should match the frequency at which you update files and data. For instance, an online sales transaction records customer who regularly updates them every 30 minutes would need an RPO that ensures their latest records can be recovered as quickly as possible in case of disaster.

Reaching near-zero RPOs helps businesses improve their data recovery times, thus mitigating downtime impact and enabling organizations to recover quickly from disaster with minimal data loss. It also allows the business to refocus its response and restoration efforts in order to minimize damage done by disaster, and restore service faster.


Disaster recovery testing is an integral component of any IT disaster recovery plan. Businesses rely on it to verify that their recovery plans will work as intended in live settings, while also highlighting any shortcomings which must be addressed to meet RTO/RPO targets. Without sufficient disaster recovery testing, organizations may experience unnecessarily high amounts of downtime and data loss.

Disaster recovery testing should ideally take the form of simulations and events such as network outage simulations or full-scale disaster drills. This allows companies to see if employees can follow recovery processes and protocols in real-world settings while also determining any areas that require further training. Furthermore, disaster recovery tests help organizations remain compliant with regulatory standards; failing to test your IT disaster recovery regularly exposes your business to unnecessary risk as regulations change with threats emerging; not testing regularly may expose it to penalties that are both avoidable and expensive.

Idealistically, IT disaster recovery tests should take place either weekly or at least monthly. While you don’t need to conduct full tests of disaster recovery every week or every year, running part of it periodically and conducting an annual full test can ensure your disaster recovery plan stays current and will work as intended in live environments.

Implement IT redundancy to assist your clients with faster recoveries. This involves keeping backups stored across various locations – such as the cloud – for faster data restoration in case of disaster. Or you could opt for automated backup and restore solutions to decrease backup times for clients’ data.

Remember, to create an effective IT disaster recovery plan requires not just technology but also human resources and support services. Your client’s employees may require access to equipment, communication channels and assistance in the event of a catastrophe; make sure your DR plan accounts for this when developing its plan.

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